Akron Physics Club - By Laws
Date: February 7, 1996
I. Name, Purpose and Membership
The name of this group shall be the AKRON PHYSICS CLUB. Its purpose shall be to conduct meetings dealing with topics in science and technology that are of interest to members of the club. These meetings will usually A) be dinner meetings, B) occur monthly (except during Summer) and C) feature an invited speaker on a previously-announced subject.
Membership will be open to interested scientists and engineers living in the general vicinity of Akron, upon payment of the established annual dues. The dues are for the purpose of paying for mailings to members, speaker expenses, and other necessary club operating costs. The dues will be set annually by vote of the Membership.
II. Officers, Terms and Executive Committee
The Officers of the Club, who must of course be Members of the Club, shall be these six: Chair, Vice-Chair, Secretary, Treasurer, Program Chair and Program Vice-Chair. These six Officers, meeting together, shall constitute the Executive Committee.
Officers shall be elected for one-year terms each May. The Officers will serve from June I through the following May 31, or until new Officers have been elected and installed.
III. Duties of Officers and the Executive Committee
A. The Chair will have general responsibility for the effective operation of the club, and will normally preside at all meetings.
B. The Vice-Chair will substitute for the Chair whenever necessary.
C. The Secretary will keep the club minutes and send out monthly notices of meetings to the members. (The Secretary may also agree to handle various other duties, especially in connection with taking dinner reservations from members, and with arranging the necessary details with the restaurant for each monthly meeting --- but this is entirely negotiable between the Secretary and the Executive Committee.)
D. The Treasurer will collect dues from each member (keeping appropriate records), collect money for the dinners from members at the meeting, pay the restaurant for the meals provided at the meeting, and pay other authorized club expenses.
E. The Program Chair, with the advice and assistance of the Executive Committee, will arrange appropriate topics and speakers for the meetings throughout the club year. In the process of doing this, the suggestions for specific speakers and topics from all members of the club will be requested and carefully considered.
F. The Program Vice-Chair will substitute for the Program Chair whenever necessary.
G. The Executive Committee shall (i) make appointment(s) to fill any vacant office(s) occurring between elections, (ii) propose to the Membership any needed changes in the annual dues, (iii) assist with arranging meetings and programs, and (iv) conduct annual elections.
IV. Nominations and Elections
The Executive Committee will carry out the following procedures annually:
A. By April, it will solicit written nominations from the Membership of the Club for the offices to be filled, and will verify that those nominated would be willing to serve, if elected.
B. By May, and prior to the May meeting, it will cause ballots to be printed with the names of the nominees for each office, and then distribute to the Membership.
C. By the May meeting, having received and counted all the ballots that were cast by the Membership, it will announce the new Club Officers for the coming year.